Document Digitisation

INSPECTION

The Document digitisation a practical step to simplify and speed up paperwork, especially in situations where paper-based administration takes time away from waiting patients. Document digitisation involves the collection of unique data per examination and the digital generation of documents based on templates.

The request for individual data allows you to include any number of other data types in a data set, which can be requested from the patient at the time of booking or arrival. This data can also be used when creating document templates.

The document templates and allow you to quickly produce various forms such as reports, statements and other documentation. Templates provide a pre-defined format and content into which specific patient data is automatically entered, significantly reducing the time required to prepare each document.

The patient then only needs to sign the document.

A real life example: A patient books an appointment for an MR scan. The administrator has previously created a data group in Medio containing specific data to be requested before MR examinations. During the booking process, the system requests the patient's specific data, which consists of text, date, number and tick box formatak. Among other things, it will ask if the patient has any metal implants in their body. The data is stored by the system for future use. On the day of the visit, the administrator will select the a document template for consent to the investigation. The system automatically fills in the template with the patient's details, including the unique details requested during the booking process. The document is then archived digitally, minimising paper use and speeding up administration.

OPERATION

Creating data groups

• Data groups can be created in the system to manage specific data for studies
• Data sets can contain specific questions and data fields, which can be used to determine which questions are required at the time of booking and which are sufficient before the survey
• Data sets can be reused for similar studies
• Data sets can be dynamically modified and expanded to meet changing clinical needs

Requesting individual data

• When making a reservation or arrival, the system gives you the possibility to request individual data
• Different information may be requested at the time of booking and arrival depending on the examination
• Data type can be text, date, number field or tick box
• This data is stored in the system and can be used later to fill in the document templates
• Administrators have all the information they need in advance to ensure documents are fast and accurate, digital to fill in

Document Templates

• Create a new document template with a unique name and annotation from an existing PDF document
• When creating a document template, data fields containing basic data and specific data can be placed on the document
• The system automatically fills in the required fields with the patient's stored data
• Document templates can be assigned to studies
• The system automatically offers you the documents to fill in for the tests you specify

ADVANTAGES

• Errors and misentry in the live word transfer of data can be minimised.
• Eliminate the inconvenience of illegible handwriting
• Different information may be requested at the time of booking and on arrival
• Data sets can be created that can be reused for similar studies
• The system automatically populates templates with information from the Patient Master, improving the speed and accuracy of document production
• An accurate documentation process has a positive impact on the patient experience, as it improves the quality of care provided with less administrative disruption - no need to enter the same data twice
• The use of uniform templates ensures that all documents comply with clinical or institutional standards, maintaining professionalism and a consistent look and feel
• Documents stored in digital format are easier to store, search and archive than paper documents
• You can place a Marketing Solicitation Consent checkbox at the bottom of your documents
• Anamnesis documents can also be pre-filled
• The use of this feature is free of charge, with a subscription to the Reception module

FEATURES

• Requesting individual data

• Ordering document templates for examination

• Upload PDF documents, add data fields

• Automatic filling of basic data

• Adding fields suitable for digital signature

• Signature pad integration

• After the patient's arrival, documents can be printed or digitally signed immediately

The digital document management significantly improve the efficiency and accuracy of administration, reduce administrative burden and improve patient experience. The system ensures that documents are presented in a consistent way and comply with institutional standards, while also allowing for digital signatures and the entry of unique data.

CONTACT

If you have any questions about the new function, please contact us!